student

Checklist

Checklist

Here is a to-do list for exchange studies: What to do before, during, and after the exchange studies.

Before the exchange

  • Plan well in advance, seek out information, and get started right away!
  • Ensure that your user account and e-mail at JU is active during exchange study period, as we will contact you and keep you up-to-date only through your student email.
  • Accept the obtained exchange university in the database Intapps.
  • Ensure that you get your course choices approved and accredited. Search for curricula at the partner university. Course selections and changes in course choice should be registered in the database Intapps.
  • Monitor deadlines and produce all required documents for the application to the partner university. Application deadlines vary between universities; make sure to prepare and send the application well ahead of the deadline.
  • Apply for a preparatory language course if it is available. 
  • Arrange through your bank a certificate that you have private bank accounts. If you are eligible, apply for student aid and apply for two semesters at the same time (winter abroad and spring in Sweden) and obtain certificates of funding from CSN.
  • Insurance (also valid for travel in connection with the study abroad program). Note that you are not covered by any insurance from JU during your exchange.
  • EU-cards for those who will study in Europe. Order from the Social Insurance Office (Försäkringskassan) in your home country in the EU. For EU citizens only.
  • Search for scholarships.
  • Participate in "Preparation meeting” - the mandatory meeting for those who have accepted a place for exchange studies.
  • Check vaccinations, medication, lenses, etc.
  • Take TOEFL/IELTS English language tests if required.
  • Make sure you have a valid passport for the duration of your stay abroad and after returning home, noting that different countries have different requirements.
  • Obtain a visa/residence permit. Look at the websites of embassies and consulates or the partner university for information.
  • Make sure that you have a place to stay.
  • Obtain a letter of acceptance from the partner university.
  • Air ticket.
  • Notify relatives of travel plans and flight numbers.
  • Take copies or scan all important documents including: phone numbers, visa permit, passport, insurance, acceptance letter, certificate from CSN or bank reference.
  • Check your money, cash and cards. (Tip: Have one account for all money transfers into a withdrawals account, if necessary.)
  • Give your parents the authority to make transactions on your accounts.
  • For international driving licenses, see Motormännen (the Swedish Automobile Association). LÄNK!
  • Download the app UD Resklar at the website of the Swedish Ministry of Foreign Affairs.

Erasmus students

Students who will be studying at a partner university in Europe under the Erasmus programme must complete and submit:

  • Application for the Erasmus scholarship
  • Learning Agreement
  • Certificate of Attendance (hand in after exchange)
  • Mobility tools evaluation (a link will be sent by e-mail after the exchange)

During the exchange study period

  • You are an ambassador for JU and your school at the partner university and during your leisure time.
  • Stay in touch with International Relations at JU during the time abroad.
  • You will make a presentation at the partner university at an open day or in a classroom. Contact the partner university's International Office for further assistance.
  • Make sure to get transcript of records from the partner university sent to International Relations at JU.
  • Erasmus students must be sure to get the Learning Agreement and the certificates of study signed by the International Office at the partner university. These must be submitted to International Relations at JU.
  • Fill out the online evaluation of exchange studies.

After the exchange

  • Ensure that the correct courses are registered in the database Intapps and follow the instructions for accreditation and transfer of courses at your school.
  • Participate in the International Week and other information activities to inspire other students.
  • Fill out the online evaluation in Pingpong. Erasmus-students also need to fill out the online evaluation in the Erasmus mobility tool.


Useful links before and during your exchange:

The Swedish Ministry for Foreign Affairs (Utrikesdepartementet) Swedish Church Abroad (Svenska Kyrkan i utlandet)
The Swedish Social Insurance Agency (Försäkringskassan)
SOS International