student

How to apply

How to apply

There may seem to be a lot to do before the exchange studies can begin, but you will get the support and help of International Relations on the way. It's totally worth it!

You should view exchange studies as a project that will last for a relatively long time. It starts with the information gathering and concludes with the registration of exchange study results in Ladok and your evaluation of the exchange studies. You are your own project manager and you are responsible for running your project.

Below is the application process described in broad terms. Be sure to follow the checklist[A1]  so that you can keep track of everything.


1.Search for information

Find information on partner universities well before the date of application. Check that the universities you have selected via the online application have courses in your field of study and are included in the agreement with the partner university, see Intapps.

It is important that you are seeking information on universities that will match your requirements and courses that will suit you and your education.

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2.Application for exchange studies

Application for exchange studies is available through two or three selections per year, depending on which programme you are studying. NOTE! There are separate application procedures for anyone wanting to undertake Minor Field Studies (MFS) and summer courses at one of our partner universities. 

Applications must be completed by the given deadline. All grades must be registered in Ladok by the deadline. Any documents required to complete an application must be turned in by the deadline for each selection.

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3. Selection and allocated partner university

Notification of an allocation is sent by email approximately 1-2 weeks after the selection is finished. To get the place you have been offered, you must accept it in Intapps within the specified time received in the email statement. After that it is very important that you immediately start the application to the partner university, including getting a visa and applying for student aid in time. You will receive information about the application by email from the partner university and from International Relations.

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4.Financial statement, scholarships and insurance

Apply for student aid, if applicable, and apply for available scholarships for exchange studies. If not applicable, be sure to have sufficient private bank accounts for subsistence and any visa application. It is your responsibility to have valid insurance as you will have no insurance through Jönköping University when you are abroad. Some partner universities require CSN insurance and some of them require campus insurance provided by the partner university. It is recommended that campus insurance be supplemented by other insurance for travel, in connection with the exchange studies. Some partners accept other private insurances as well. Also, see that your insurance covers the stay abroad, remembering to include the time before and after your studies, if you plan to travel in connection with the exchange study programme. For studies in the EU, all EU citizens should obtain a European card through Sweden’s Försäkringskassan, or the equivalent national Social Insurance Agency in your home country in the EU.

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5.Application to partner universities

Applications to the assigned partner university are filled in and sent off by the student. Each university has its own special admission procedures, and may require different types of documents. You must find out the deadlines and term dates yourself, but you may request application details from International Relations. If many students are going to the same university, we recommend that you complete the application together. Applications for a preparatory language course are submitted separately to the university or to another provider.

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6.Course selection

At the same time as you fill out the application to the partner university, you should take a detailed look at the courses you will study abroad and how these will be accredited. See more information about the courses and accreditation.

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7.Preparation meeting

An information meeting will be held for all who have been accepted for exchange studies. It is mandatory to participate as International Relations will provide a wealth of information and documents.

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8.Letter of acceptance from partner universities

You will be formally admitted at the partner university when you get your letter of acceptance.

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9.Visa applications

Apply for visas or other permits required for the country. Find out what rules are applicable for the country you are going to as soon as possible when you know where you will go.

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10.Active user account

During your stay abroad, you need your user account at Jönköping University to be active and working, since you must have access to Intapps and you must check your email regularly. On the website of IT Helpdesk Self service, under user account, you can read about how to check how long your user account is valid for, and how to change the password.

You should view exchange studies as a project that will last for a relatively long time. It starts with the information gathering and concludes with the registration of exchange study results in Ladok and your evaluation of the exchange studies. You are your own project manager and you are responsible for running your project.

Below is the application process described in broad terms. Be sure to follow the checklist[A1]  so that you can keep track of everything.

Show moreShow less