FAQ for students

Please inform International Office at JU about the cancellation. You are more than welcome to attend courses at JU instead, as long as you start the course on time. If the partner university cancels the exchange before your semester starts, we will do our best to offer you a relocation, however this is not always possible if the partner universities deadlines have already passed.

Process to study courses at JU
To get registered on courses at your school at JU for the relevant semester you need to:
Contact the Study administration at http://educationsupport.ju.se/ to get registered on the courses.

If you have any questions and need advice regarding the elective courses, you can contact your study counsellor by email https://ju.se/student/en/service/study-counselling.html

Swedish students must also remember to update CSN about the change of studies.

We can not guarantee a relocation of your exchange. If you have questions regarding this or want to interrupt your planned exchange, please contact International office via http://educationsupport.ju.se/

It is the student's responsibility to follow the development of the situation on the authorities' websites, the Ministry of Foreign Affairs' travel recommendations and the partner university's information about the situation.

If something happens to you while on exchange, you are always welcome to contact International Office at JU: http://educationsupport.ju.se/ External link, opens in new window.

Important information!
All JU students on exchange through JU have an insurance through JU, by Kammarkollegiet Student OUT from 1 January 2021. Exchange within EU/EEA and Switzerland, the EHIC card is required.

More information about the insurance: https://ju.se/student/en/exchange/insurance-for-outgoing-students.html External link, opens in new window.

The schools at JU are, as far as possible, making room in the programme courses for students so they can stay at home if need be, however it is important that you start the courses at JU in time. Students are responsible for informing the International Office, partner universities and the responsible person at the programme at JU if the plans are changed.

Process to study courses at JU
To get registered on courses at your school at JU for the fall semester you need to:

Contact the Study administration at http://educationsupport.ju.se/ to get registered on the courses.

If you have any questions and need advice regarding the elective courses, you can contact the study counsellors by email https://ju.se/student/en/service/study-counselling.html

Swedish students must also remember to contact CSN if they cancel their exchange studies or credit-awarding VFU/NFK/Internship abroad.

Depending on the changes in the situation regarding the coronavirus globally, some changes might have to be done regarding VFU/NFK/Internship, i.e. postponing the internship to a later time if the organizations can’t accept students.

The International Office at Jönköping University is in contact with students who are on exchange abroad. We also provide general information via email to all students who are currently on exchange. If you have any questions, please contact the International Office, http://educationsupport.ju.se 

Theoretically everyone that has a Swedish citizenship or a residence permit to be in the country (such as a study permit) has the right to enter Sweden. However, with the current situation, entrance can depend on which country you are travelling from. Generally, if you are travelling from a country within the EU, it should not be a problem, but if you are travelling from other countries, it could be a good idea to check. This can be done on the Sweden Abroad homepage by writing in which country you are currently in. It is also possible to call the Ministry of Foreign Affairs that have a specific number to help you. This number is available 24 hours a day: +46 840 59200

If you cannot complete your studies abroad through your partner university, you need to contact your coordinator at the International Office and your study counsellor.

In that case, it is important that you contact JU's International Office to inform them that you are going home. It is also important that you inform your partner university. If you can’t complete your courses online through your partner university and need to take other courses at JU, it is also important that you contact your study counsellor as soon as possible to look at the possibilities to study courses at JU instead.

Right now, there is no general recommendation for exchange students to cancel their studies and return home. The International Office is in contact with all outgoing students to investigate individual cases. Students are encouraged to follow recommendations from their partner university regarding off-campus studies. It is up to each student to decide, but JU stands behind the student in their decision and will support as far as possible. We advise everyone to follow the Foreign Ministry's recommendations. It is also good to contact your local embassy or consulate. Follow the External link, opens in new window.recommendations External link, opens in new window. from Swedish Ministry for Foreign Affairs. External link, opens in new window.

Students which have been on exchange spring semester 2020 have been able to finish their studies off-campus from their partner universities.

For the autumn semester 2020 and onwards, different guidelines apply. If you are going on exchange autumn 2020 and want to do your exchange off-campus you first need to contact your coordinator at International Office via http://educationsupport.ju.se/

Yes, there is an Introduction week planned for all incoming exchange students attending Jönköping University spring 2022. More information regarding the schedule of the Introduction week will be updated on ju.se/newstudent External link, opens in new window. in December, 2021.

Depending on which JU school you will study at, the introduction week will take place as follows:

• Exchange students at Jönköping International Business School: 10-16 January, 2022
• Exchange students at School of Engineering: 10-16 January: 10 – 16 January, 2022
• Exchange students at School of Health and Welfare: 17 – 23 January 2022
• Exchange students at School of Education and Communication: 17 – 23 January, 2022
  

JU is currently planning the introduction week for spring 2022 and with regards to the Coronavirus outbreak, Jönköping University is monitoring the situation continuously and following the information and recommendations from the Swedish government and the Public Health Agency of Sweden. More detailed information on how the introduction week is planned to be carried out will be made available in December 2021 on ju.se/newstudent External link, opens in new window..

Yes, regardless of the format of the introduction week (online or on campus) you need to be physically present in Jönköping during the introduction week. During this week, you will receive a lot of important information about studying at JU through various academic sessions. In addition, there will be activities organized by the JU Student Union and student associations.

If you cannot make it to Jönköping in-time for the introduction week due to travel restrictions, please inform us about your late arrival through http://educationsupport.ju.se External link, opens in new window. (Choose case type “Incoming Exchange”) and send an email to the accommodation@ju.se

Generally, we sign documents (Learning Agreement, Certificate of Arrival etc.) during the introduction week or before the end of the exchange semester.

• If for some reason you need our signature before the introduction week, we will assist you via the case management system (http://educationsupport.ju.se External link, opens in new window.), please choose case type: incoming exchange.
• You must fill out the documents before you submit them to us for signature and upload the documents for signature via the case management system (http://educationsupport.ju.se External link, opens in new window.) and choose case type: incoming exchange. If you do not have a digital copy of the documents, it is possible to scan them on the printers located on campus and upload them to the case management system. Please note that documents that are uploaded and not filled in will not be signed.
  
  

Information to include in the documents:
Erasmus code: S JONKOPI 01

Contact person:
-Monika Pavlovic (Jönköping International Business School, School of Health and Welfare)
-Sofia Tsivos (School of Education and Communication, School of Engineering)
E-mail: incoming.student@ju.se

Telephone: +46 36 10 10 00

Address: Jönköping University, Box 1026, 55111 Jönköping, Sweden

You can access your schedule for all your classes here

You can find information regarding all of your courses and whether your classes are going to take place online or on-campus.

• All questions regarding course are handled directly through our case management system, http://educationsupport.ju.se (choose case type “Incoming Exchange”).

There will also be a mandatory choice of course confirmation meeting scheduled by the International Office during the introduction week where students will get the opportunity to discuss their course choices and change or drop courses if necessary.

You should contact the International coordinator at your home university if you would like to postpone or cancel your exchange. They can help you decide regarding your exchange considering your options and possible nominate you again for the next semester.

It is important that you stay updated with the recommendations from JU by checking your e-mail and checking the ju.se/en/corona page Opens in new window., as well as from the Swedish authorities via krisinformation.se External link, opens in new window..

Inform JU International Office about your plans to go home. Use this link External link, opens in new window. and the category "Incoming Exchange". If you have JU Accommodation you need to contact the Accommodation Office and your landlord, see the "Accommodation Office section". Use this link External link, opens in new window. to contact them via their case management system. 

JU Kammarkollegiet Student IN-insurance is valid for emergency medical costs. It does not cover accommodation or flight expenses. Check with your travel insurance if they cover these costs. More information about Student IN insurance can be found via this link. Opens in new window.

The Swedish Migration Agency recommends that you apply for a visitor’s residence permit before your student residence permit expires. You can then remain in Sweden while your application is processed.

More information about how to apply can be found here: link to the application form External link, opens in new window..

Guide on how to fill out the application form for a visitor’s residence permit can be found in the “Guide application for visitor’s permit 165011 Pdf, 1.3 MB, opens in new window.".

Important: Make sure to have a health insurance that covers your stay in Sweden in the case you have to stay longer.

If you can go home but have not received the decision from the Swedish Migration Agency, you can still go home. If you receive a question about showing a valid permit at a border crossing, you should be prepared to show the receipt from the Swedish Migration Agency showing that they have received your application for a visitor's residence permit.

More information can be found on the Swedish Migration Agency website via this link External link, opens in new window..

On this page Opens in new window. you can find information about insurances for international students at Jönköping University.

Both the Student IN (for incoming exchange students) and FAS (for fee-paying students) insurance covers the cost of emergency medical care in Sweden. The insurance doesn’t cover costs for cancelled tickets, accommodation or costs due to quarantine.

Students who have been granted with the scholarship can find more information on the Student web via this link External link, opens in new window. and the email sent from the International Office.

Students who have been granted the scholarship can find more information on the Student Web via this link External link, opens in new window. and the email sent from the International Office.

Please note that students can apply for the Erasmus + traineeship scholarship continuously. The application will close when the funding has been allocated. It means that if the application is open you can still apply for Erasmus + traineeship funding. More information and application on the Student Web via this link External link, opens in new window..

Due to the increased concern about Covid-19 pandemic and the restrictions that come along with it, it might currently be difficult to complete international exchange mobility.

Erasmus+ scholarship

Please keep in mind that you will receive the scholarship only for the physical part of the mobility, but not for the virtual part.

If your mobility has changed/will change, please ask the contact person at the host university to fill in your Certificate of attendance. This is normally done at the end of the semester, but since you are ending your physical mobility in advance, it is good if we can get the dates that you have been in the host country already now (start and end date of physical mobility).

You can upload it in Intapps.

If the host university is not willing to sign the certificate of attendance now, then please ask them to at least confirm the dates of your physical mobility in an email to us. They can use the following e-mail address: erasmus@ju.se

This will allow us to calculate the right amount of scholarship you are entitled to. Please be aware that if you already received the first payment, it might be possible that you will be liable for repayment.

If you need to interrupt your studies or traineeship please contact the JU International Office via this link External link, opens in new window. as soon as possible and write the reason of the interruption. Instructions will be then sent to you according to the reason of the interruption.

Information about application can be found on the Student Web via this link. External link, opens in new window.  
The application for Erasmus + European mobility traineeship can be done continuously. The application will close when the funding has been allocated. It means that if the application is open you can still apply for Erasmus + traineeship funding. More information and application in the Student Web via this link External link, opens in new window..

Depending on the Partner University and country it might be possible to apply for the Erasmus + ICM (outside Europe) mobility scholarship for studies and traineeship. Students should follow the regular application and selection process for the exchange programme at each of the JU schools. You can find more information about the scholarship, partner universities and educational programmes involved via this link on the Student Web External link, opens in new window..

Depending on the Partner University and country it might be possible to apply for the Linnaeus-Palme scholarship Spring 2022. JU monitors the UHR's and Linnaeus-Palme guidelines, which may allow or prohibit the participation of outgoing students within Linnaeus-Palme. Students should follow the regular application and selection process for the exchange programme at each of the schools. You can find more information about the scholarship, partner universities and educational programmes involved via this link on the Student Web.

Yes.

JU has MFS 24 scholarships left for the period until May 2022 and there will be probably new scholarships available for the period until May 2023.

Please note, read the information below under the sections “Is JU allowed to approve new MFS scholarships at the moment?”

No.

JU is not allowed to approve new scholarships to countries where the Swedish Ministry of Foreign Affairs (Utrikesdepartementet) dissuades travel. However, the university can still assess applications and inform students who are qualified for a scholarship that their scholarship will be paid out as soon as the situation will change. Students will receive a preliminary notice based on the recommendation of the Swedish Ministry of Foreign Affairs and will need to be followed up. With the current travel restrictions, the university cannot transfer any scholarship funding to students.

No decisions will be taken before the travel restriction is removed from the individual student’s specific country and region.

According the Swedish Council for Higher Education (UHR), JU cannot approve scholarships to countries that the Swedish Ministry of Foreign Affairs (Utrikesdepartementet) dissuade travel to. Instead students have received a preliminary notice/approval based on the recommendation of the Swedish Ministry of Foreign Affairs and will need to be followed up. The notice show that the student is qualified for a scholarship. With the current travel restrictions, the university cannot transfer any scholarship funding to students.

No decisions will be taken before the travel restriction is removed from the individual student’s specific country and region

All MFS field studies are postponed until further notice. When the Swedish Ministry for Foreign Affairs (Utrikesdepartementet) revise the travel restrictions and again allow people to travel abroad, students need to prove following:

• Information from the Swedish Ministry for Foreign Affairs that shows the travel restriction is lifted;

• Updated confirmation from your thesis supervisor; and

• Updated confirmation from contact person in the field.

The documentation needs to be confirmed by the MFS Coordinator before booking an airline ticket. In these cases, JU needs to consider paragraph 23 in MFS general terms and conditions 2020 in regards to risk assessment of regions/countries that may not be suitable for students due to health, security and possibility to conduct the field study.

Find the MFS general terms and conditions 2020 (in Swedish) via this link External link, opens in new window.. 

If you undertake your MFS and the travel restrictions change again then you are obligate to follow instructions of Swedish Ministry for Foreign Affairs (Utrikesdepartementet).

If the Ministry of Foreign Affairs' travel information is introduced, or changed, after student’s departure and:

• "advises against unnecessary travel"
• "advises against all travel"

MFS coordinator at JU should, in consultation with the relevant foreign authorities and MFS participants decide whether it is appropriate to stay in the country or return to Sweden.

If the Ministry of Foreign Affairs' travel information is introduced, or changed, after student’s departure and:

• "urges Swedes to leave the country / territory"

MFS coordinator should ensure that the project participant immediately follows the advice and leaves the country / territory.

Inform the international office at your home and host university. Inform JU International Office via this link.

For any other questions related to your exchange please see information given in the section Outgoing exchange students and Incoming exchange students

No, you do not have to pay back the scholarship.

You should have received an email from the Swedish Institute with updates. If you have further questions, please send an email to the right contact depending on your scholarship (see below). If you decide to interrupt your studies please send an email to the SI contact person and to JU International Office via this link.

Please specify that you are a SI scholarship holder.

Seble Abera (Programme Manager for SISGP and SISSA) seble.abera@si.se

Caroline Ljunggren (Programme Administrator for SISGP and SISSA) caroline.ljunggren@si.se

Johanna Jeppsson (Programme Manager for the Visby Programme, Western Balkans and Turkey) Johanna.jeppsson@si.se

Emma von Schewen (Programme Administrator for the Visby Programme, Western Balkans and Turkey) emma.vonschewen@si.se

You need to notify your landlord and the Accommodation Office that you are leaving, and when you are planning to leave. It is your responsibility to book the final inspection, clean, and return the keys before leaving.

Yes, the rent must be paid for the rest of the semester even if you vacate your accommodation earlier.

There will be no refunds made regarding the rent, as the lease you have signed has a three months cancellation period.

You should follow the recommendations made by the Public Health Authorities and keep yourself updated on the current situation by visiting www.ju.se/corona on a regular basis.

The Accommodation Office will help you with accommodation should you want to stay in Jönköping for the upcoming semester.

The administrative fee for accommodation is non refundable, also in the case of you being unable to travel and start your studies at JU.

Arrival registration closes 20 July, until then you can cancel your accommodation application. If you fail to fill out the arrival registration, your accommodation application will automatically be cancelled.

If you have filled out your accommodation application and arrival application and the date has surpassed 20 July, there will be a three-month cancellation fee as stated in the rules of the accommodation guarantee. Individual cases with special reasons might be taken into consideration, please contact the Accommodation Office (accommodation@ju.se) for further information.

If you feel worried you can read more via 1177.se External link, opens in new window. or call the nationnal information number (+46) 113 13 External link, opens in new window. if you have questions or want advice regarding the corona virus.

If you have been in a risk area and experience corona virus symptoms call 1177.

FAQ about covid-19 External link, opens in new window. at the  Public Health Agency of Swedens website.

European Centre for Disease Prevention and Control also updates their website External link, opens in new window. continuously regarding the corona virus. 

Region Jönköping County (RJL) continuously update their website External link, opens in new window. about the corona virus.

The World Health Organization continuously update their website External link, opens in new window. about the corona virus.

On this page Opens in new window.you can find out more about what to do when you as a student need to be on sick leave.

Contact the Student Health care via email to: studenthalsan@ju.se eller or the Health care via phone at: (+46) 010 241 00 00 or (+46) 1177.

Yes, the autumn semester will start on 23 August and we plan for campus-based education. This can change depending on the circumstances, so make sure to check ju.se/en/corona Opens in new window. for updates.

Yes, this may be possible. We are aware that this extraordinary situation may prohibit you from starting your studies with us as planned in August 2021. You may apply for deferment due to the current situation. JU will be flexible when considering applications for deferment. The application for deferment must have reached the Admissions Office no later than one week before the start of the studies and fee-paying students must have paid the tuition fee instalment to be eligible for deferment. More information here: https://ju.se/student/en/studies/deferment-accreditation-and-change-of-programme.html

Yes. If you are unable to arrive by the start of your program, you are eligible for a full refund as long as your cancellation arrives at the Admissions Office no later than 23 August. We will also waive the administrative fee due to the situation. Contact Admissions.Office@ju.se for more information.

The Swedish Migration Agency is well equipped to issue residence permits for studies for the 2021/2022 Academic Year. Thus, the assessment from the Migration Agency is that their handling of cases will not be affected by the prevailing pandemic. Resources and services at certain embassies and consulates, however, may be limited due to the pandemic in some countries.

Students who are citizens of a country that require a visa, are advised to start with the visa application procedure as normal. Please see more via this link External link, opens in new window..

According to the information from Swedish Migration Agency, we advise the following:

• We strongly encourage students to to visit https://www.migrationsverket.se/English/Private-individuals/Studying-and-researching-in-Sweden/Higher-education.html External link, opens in new window. for information on applying for a residence permit directly after accepting your offer and paying the tuition fee instalment (and lodging fee for pathway students).
• More information about applying for a residence permit can be found via this link External link, opens in new window..
• You can read the Swedish Migration Agency FAQ with more information about how studies in Sweden are affected by the coronavirus via this link External link, opens in new window..

There is a general entry ban for travel to Sweden for most non-EU/EEA citizens until August 31, 2021, but it does not apply to students. The Police Authority and the Public Health Agency have the latest information about the travel ban and what applies to travellers from different countries. Read more: Travel to Sweden during the corona pandemic.

A negative Covid-19 test, not older than 48 hours, is required for all travellers from outside the Nordic countries before they are permitted to enter Sweden. There are however some exceptions to this rule (including students with a residence permit to study in Sweden) - find out more here. Read more: Negative COVID-19 test required for entry into Sweden.

If the recommendations for testing and self-isolation apply to you after arriving in Sweden, you should stay at home and avoid close contact with others for at least seven days. If you do not develop any symptoms of COVID-19 or if you receive a negative test result (i.e. the test result shows that you do not have COVID-19) you can be around others again, after seven days. However, you should always follow the general guidelines and recommendations that apply to everyone.

A negative Covid-19 test, not older than 48 hours, is required for all travellers from outside the Nordic countries before they are permitted to enter Sweden. There are however some exceptions to this rule (including students with a residence permit to study in Sweden) - find out more here.

Read more: Negative COVID-19 test required for entry into Sweden.

Yes, Pathway programmes will start as planned on campus. We are following the recommendations and the restrictions from Public Health Agency in Sweden (https://www.folkhalsomyndigheten.se/the-public-health-agency-of-sweden/) to make sure that all the teachings can be performed safe. We will adjust the studies if there is a return of restrictions in Sweden.

Yes, it is possible to defer your admission to Pathway Semester Spring 2022 for next intake (Autumn). However, an application for deferment must be received no later than one week before the start of the programme.

Yes. If you are unable to arrive by the start of your program, you are eligible for a full refund as long as your cancellation arrives at the Pathway Admissions no later than 17 January.

Resources and services at certain embassies and consulates, however, may be limited due to the pandemic in some countries.

Students who are citizens of a country that require a visa, are advised to start with the visa application procedure as normal. Please see more via this link External link, opens in new window..

According to the information from Swedish Migration Agency, we advise the following:

• We strongly encourage students to to visit https://www.migrationsverket.se/English/Private-individuals/Studying-and-researching-in-Sweden/Higher-education.html External link, opens in new window. for information on applying for a residence permit directly after accepting your offer and paying the tuition fee instalment (and lodging fee for pathway students).
• More information about applying for a residence permit can be found via this link External link, opens in new window..
• You can read the Swedish Migration Agency FAQ with more information about how studies in Sweden are affected by the coronavirus via this link External link, opens in new window..

The Police Authority and the Public Health Agency have the latest information about the travel ban and what applies to travellers from different countries. Read more here: Travel to Sweden during the corona pandemic External link, opens in new window..

A negative Covid-19 test, not older than 48 hours, is required for all travellers from outside the Nordic countries before they are permitted to enter Sweden. There are however some exceptions to this rule (including students with a residence permit to study in Sweden) and if you are vaccinated - find out more about what applies to you here External link, opens in new window.. Read more here: Negative COVID-19 test required for entry into Sweden External link, opens in new window..

If the recommendations for testing and self-isolation apply to you after arriving in Sweden, you should stay at home and avoid close contact with others for at least seven days. If you do not develop any symptoms of COVID-19 or if you receive a negative test result (i.e. the test result shows that you do not have COVID-19) you can be around others again, after seven days. However, you should always follow the general guidelines and recommendations External link, opens in new window. that apply to everyone.