To make it easier for you as a teacher and to promote collegial exchange and learning at JU, Educate has developed a phrase bank that can be used in the development of syllabuses, for assignment instructions and for limiting aids in exams.

Summary

Be clear about which rules apply in the study guide, syllabus, assignment instructions and similar documents.

The phrases are suggestions that can inspire the development and improvement of assignment instructions. They are partly based on development work that has taken place at JIBS (for syllabi) which may be a reason for a lower number of reported students in 2023 from JIBS to the Disciplinary Committee (DAN) at JU. The suggestions are also based on the recommendations found under the page Preventing and detecting unauthorised use of AI. Although a possible outcome of the phrase bank is to standardise assignment phrasing in assessment and examination at JU, this is not the direct purpose or objective of the phrase bank. Clear assignment instructions can simplify the work for DAN when a teacher reports a student for cheating. The phrase bank only contains categorised examples of phrases.

Did you know? Our steering guidelines BRJU say that "the conditions that apply for the examination and the aids available and which aids students are permitted to bring with them shall be made notified to students in writing no later than two weeks before the examination."

Please note that JU does not currently offer access to or support for AI tools that can be used by students, teachers and researchers. Authorising the use of such tools must be done in a responsible, transparent and ethical manner. Such use is done privately, outside the accountability relationship that applies to your JU account.

Suggested phrases for instructions about ethical guidelines

  1. Respect the principles of academic integrity by following rules and guidelines to avoid misleading, cheating, plagiarism and unauthorised use of others' work.
  2. Be aware of and follow the ethical guidelines established by your institution or research ethics committee to ensure that your research is responsible and respectful of all parties involved.
  3. Make sure you are academically ready by developing and improving your skills in scientific research, academic writing and critical thinking.
  4. Develop intercultural competence by being aware of and respecting different cultural perspectives, values and norms in your field of research.
  5. Be aware of and follow the ethical guidelines for research involving human subjects or animals, and ensure that you obtain the appropriate approvals and authorisations before starting such research.
  6. Ensure that you carefully document and report your research findings in an accurate and transparent manner to enable replication and verification of your results.
  7. Show respect for the work of others by properly citing and referencing sources according to the correct referencing style and avoid plagiarising others' ideas, texts or images.
  8. Develop an awareness of and ability to manage conflicts of interest that may arise in the context of your research and ensure that you act in an ethical and responsible manner in such situations.
  9. Promote openness and honesty by sharing and publishing your research results and being transparent about any limitations or difficulties that may affect the interpretation of your results.
  10. Show respect for different academic opinions and encourage constructive and open discussion in your field of research, even when you disagree or have different perspectives.
  11. Be aware of and respect the copyright and intellectual property rights of others' work, including texts, images, graphs or datasets, and always seek permission when it is necessary to use others' work.
  12. Develop your ability to navigate and understand different cultural contexts and perspectives in order to conduct research that is relevant and meaningful to different communities and populations.

Phrases that can be used to allow the use of AI

  1. It is allowed to use AI chatbots to improve the text by finding errors or suggesting improvements, but you must explain how the AI chatbot was used.
  2. It is allowed to use AI tools to generate unique tasks, but you cannot copy or use predetermined solutions.
  3. It is allowed to use AI tools to find information and substantiate your reasoning, but you must include proper citations.
  4. It is allowed to use AI tools to get an overview of subject areas, but you must make your own judgement and process the results.
  5. It is allowed to use AI tools to debug code, but you must explain what actions you have taken and what changes you have made.
  6. It is allowed to use AI tools to analyse data and generate visualisations, but you must be able to interpret and explain the results yourself.
  7. It is allowed to use AI tools to create images and graphics, but you must be able to describe and justify the choices you have made.
  8. It is allowed to use AI tools to translate texts, but you must ensure that the translation is accurate and appropriate to the context.


Phrases that can be used to disallow the use of AI

  1. It is not allowed to submit an AI-generated text as your own, this is considered cheating.
  2. It is not allowed to use AI tools to generate answers or solutions without demonstrating your own knowledge and reasoning.
  3. It is not allowed to copy answers or texts directly from AI tools without indicating the source.
  4. It is not allowed to use raw results from AI tools in peer feedback or peer assessment or opposition.
  5. It is not allowed to fully rely on AI tools to solve programming tasks without demonstrating your own coding and understanding.
  6. It is not allowed to use AI tools to generate data analyses and results without being able to explain how they have been generated.
  7. It is not allowed to submit images or graphics generated entirely by AI tools without your own involvement.
  8. It is not allowed to use AI tools to directly copy translations without checking their quality or source.

Phrases that can be used to allow the use of AI

  1. It is allowed to use AI tools to search for reference material, examples and inspiration to develop creative ideas.
  2. It is allowed to use AI tools to perform technical and routine tasks, such as adjusting colour balance or cropping images, to facilitate the creation of graphic or UX designs.
  3. It is allowed to use AI tools to generate patterns, fonts or graphic elements that complement or enhance one's own creation, provided that the tool does not copy or plagiarise existing protected works.
  4. It is allowed to use AI tools to test and evaluate the usability and user experience of design concepts.
  5. It is allowed to use AI tools to analyse and process large amounts of data that can support the design process or validate design decisions.
  6. It is allowed to use AI tools to improve efficiency and accuracy in the execution of creative examination tasks, such as automating repetitive work steps.
  7. It is allowed to use AI tools to create and adapt digital models or prototypes by graphic or UX designers.
  8. It is allowed to use AI tools to create data visualisations or interactive interfaces that convey information effectively.

 

Phrases that can be used to disallow the use of AI

  1. It is not allowed to use AI tools to copy or plagiarise works protected by copyright or intellectual property rights without permission.
  2. It is not allowed to use AI tools to steal or manipulate the graphic or UX designs of others and present them as your own creations.
  3. It is not allowed to use AI tools to create or modify trademarks, logos or other identifying elements that could confuse or mislead users or consumers.
  4. You may not use AI tools to create content that violates applicable laws or regulations, such as content that is offensive, abusive or illegal.
  5. It is not allowed to use AI tools to misuse or manipulate existing works to mislead or deceive users or consumers.
  6. It is not allowed to use AI tools to create or disseminate material that could be harmful to the reputation or integrity of others.
  7. It is not allowed to use AI tools to create or disseminate material that may be misleading or deceptive to users or consumers.
  8. It is not allowed to use AI tools to create or disseminate material that may be offensive, discriminatory or inappropriate.

The following paragraph is an example of a standardised formulation developed within the framework of JIBS quality work. It is included in most JIBS curricula.


Academic integrity
JIBS students are expected to maintain a strong academic integrity. This implies to behave within the boundaries of academic rules and expectations relating to all types of teaching and examination. Copying someone else’s work is a particularly serious offence and can lead to disciplinary action. When you copy someone else’s work, you are plagiarizing. You must not copy sections of work (such as paragraphs, diagrams, tables and words) from any other person, including another student or any other author. Cutting and pasting is a clear example of plagiarism. There is a workshop and online resources to assist you in not plagiarizing called the Interactive Anti-Plagiarism Guide. Other forms of breaking academic integrity include (but are not limited to) adding your name to a project you did not work on (or allowing someone to add their name), cheating on an examination, helping other students to cheat and submitting other students work as your own, and using non-allowed electronic equipment during an examination. All of these make you liable to disciplinary action.

Phrases that can be used to allow the use of AI

  1. You may use AI tools to facilitate literature searches, but you must assess and select relevant sources based on their credibility and relevance to your research.
  2. You may use AI tools to analyse texts and identify key terms or concepts, but you must interpret and analyse the results to draw conclusions and make your own reasoning.
  3. You may use AI tools to help you paraphrase or rephrase texts, but you must clearly indicate the source and show that you have understood and interpreted the content independently.
  4. You may use AI tools to check the spelling and grammar of your references and citations, but you are responsible for ensuring that they are correct and comply with the current rules on reference management.
  5. You may use AI tools to help you assess the credibility and reliability of sources, but you must review and assess the sources yourself based on their authors' authority, publication information and relevance to your research.
  6. You may use AI tools to organise and manage your sources and references, but you must ensure that they are accurate and that you can cite them correctly in your research.
  7. It is important that you understand and apply the principles of good source criticism and that you do not rely solely on AI tools to assess the reliability and relevance of sources.
  8. You may use AI tools to generate search terms or keywords for your literature search, but you must design your own search strategy and carefully evaluate the sources obtained.


Phrases that can be used to disallow the use of AI

  1. It is not allowed to use AI tools to automatically generate literature reviews or summaries without reading and processing the relevant sources yourself.
  2. It is not allowed to use AI tools to generate citations or references automatically without carefully checking their accuracy and adapting them to the specific referencing style required.
  3. It is not allowed to use AI tools to directly copy texts or summaries from other sources without properly paraphrasing and acknowledging the source.

Phrases that can be used to allow the use of AI

  1. It is allowed to use AI tools to search and find relevant information during open book exams.
  2. It is allowed to use AI tools to analyse and summarise texts or materials during open book exams.
  3. It is allowed to use AI tools to generate or paraphrase texts during open book exams, provided you correctly reference and cite the source.
  4. It is allowed to use AI tools to facilitate translation of texts during open book exams, provided that it is allowed by the rules and instructions of the exam.
  5. It is allowed to use AI tools to manage sources and generate references according to the specified reference style during open book exams.
  6. It is allowed to use AI tools to check spelling and grammar in your answers during open book exams.
  7. It is allowed to use AI tools to generate or check mathematical or statistical calculations during open book exams.
  8. It is allowed to use AI tools to analyse and interpret data or graphics during open book exams, provided that it is allowed by the rules and instructions of the exam.


Phrases that can be used to disallow the use of AI

  1. It is not allowed to use AI tools to communicate with other people or get help from other individuals during open-book exams.
  2. It is not allowed to use AI tools to cheat or plagiarise by using other people's work as your own during open-book exams.
  3. It is not allowed to use AI tools to search and find relevant information during open book exams without clearly disclosing the source of the information.
  4. It is not allowed to use AI tools to analyse and summarise texts or material during open book exams without clearly demonstrating your own understanding of the texts.
  5. It is not allowed to use AI tools to generate or paraphrase texts during open book exams without properly referencing and citing the source.
  6. It is not allowed to use AI tools or other web-based tools to generate or check mathematical or statistical calculations during open book exams.

Phrases that can be used to allow the use of AI

  1. It is permissible to use AI tools to conduct literature searches and gather relevant research and source material to support the writing of the thesis or dissertation.
  2. It is allowed to use AI tools to process collected data, including statistical analyses and visualisations, to support analysis and conclusions if you critically analyse and evaluate data, cyber and information security and ethical use of data.
  3. It is allowed to use AI tools to facilitate proofreading and editing of written texts to improve linguistic structure, grammar and spelling.
  4. It is allowed to use AI tools to generate summaries and paraphrase texts to integrate information from different sources in a coherent way.
  5. It is allowed to use AI tools to manage references and citations in accordance with relevant style manuals and academic standards.
  6. It is allowed to use AI tools to organise and structure the content of essays and theses, including creating tables of contents and outlines.
  7. It is allowed to use AI tools to analyse and assess the linguistic quality and readability of texts to improve academic writing style and communication.
  8. It is allowed to use AI tools to manage and format documents according to specified requirements and guidelines, including fonts, margins and citation styles.


Phrases that can be used to disallow the use of AI

  1. It is not allowed to use AI tools to plagiarise or copy the work of others, including texts, diagrams, images or other protected material, without proper citation or permission.
  2. It is not allowed to use AI tools to create or manipulate data or results to mislead or distort research results.
  3. It is not allowed to use AI tools to write or edit other people's papers or theses and present them as your own work.
  4. It is not allowed to use AI tools to create or disseminate content that violates ethical guidelines or that may be inappropriate, including defamatory, abusive or discriminatory material.
  5. It is not allowed to use AI tools to manipulate or alter references, citations or source references to mislead readers or deceive reviewers.
  6. It is not allowed to use AI tools to cheat by submitting other people's work or generating non-authentic results.