Recommended data storage at JU for staff

Personal normal data in OneDrive, personal sensitive data in Personal JU files, shared normal data in Common staff public or teams, shared sensitive data in Common staff restricted or JU Sharefile

For specific cases, storage on NAS or with partner companies is also recommended. Read more below about the different storage options and what qualifies as sensitive data.

OneDrive

Suitable for: Personal data that is not classified as sensitive data

Storage location: Encrypted cloud storage at Microsoft

Account requirements: JU account

Authorization assignment: Automatically via Micorsoft

Off-campus access: Via internet connection

Storage volume: 1 TB

Recovery: Version management or backup restore

 

Home directory (Personal JU Files)

Suitable for: Personal data that may be classified as sensitive data

Storage location: Local storage at JU

Account requirements: JU account

Permission assignment: Automatic for student and staff accounts

Off-campus access: Via VPN connection to JU's network

Storage volume: 50 GB that can be expanded if needed

Restoration: Backup with at least one year of restore capability

 

Microsoft Teams

Suitable for: Shared data for a group of users where current data is not classified as sensitive data

Storage location: Encrypted cloud storage at Microsoft

Account requirements: JU account and invited guests

Permission assignment: Create yourself or be invited by owner

Off-campus access: Via internet connection

Storage volume: 25 GB per team

Recovery: Version management or backup restore

 

Common Staff Public

Suitable for: Common data at company or department level where current data is not classified as sensitive data

Storage location: Local storage at JU

Account requirements: JU account

Authorization assignment: Automatically linked to company and department affiliation

Off-campus access: Via VPN connection to JU's network

Restoration: Backup with at least one year's restore capability

 

Common Staff Restricted

Suitable for: Common data for a group of users where data may be classified as sensitive data

Storage location: Local storage at JU

Account requirements: JU account

Permission assignment: Via order to IT Helpdesk External link, opens in new window. by owner/member in folder

Off-campus access: Via VPN connection to JU's network

Restoration: Backup with at least one year of read-back capability

 

JU Sharefile (JUReShare)

Suitable for: Shared data for ongoing research projects where data may be classified as sensitive data. Also suitable for collaboration with external parties.

Storage location: Local encrypted storage at JU with access control to folders via delegated administration

Account requirements: JU account and invited guests

Authorization assignment : Via order to IT Helpdesk for people with JU account, invitation via owner of the storage space

Access outside campus: Via internet connection

Storage volume: 1 TB that can be expanded if necessary

Restoration: Version management and with at least one year of read-back capability

Other info: When a research project ends, research documents must be archived, digital documents are transferred from JU Sharefile to JU's e-archive

 

Specific needs

NAS: Storage of large volumes of data locally at JU with lower performance and slightly lower reliability

Company: In case of specific security requirements, storage at the collaborating company that sets these requirements is recommended

Contact IT Helpdesk External link, opens in new window. if you have specific needs

Information subject to secrecy provisions of the Public Access to Information and Secrecy Act or breaches of the law and sensitive personal data subject to the provisions of the General Data Protection Regulation.

 

Confidentiality cases (examples)

Confidentiality for staff and students

Health conditions, transfeers, protected addresses, discipline cases

 

Confidentiality to protect financial interests

Business and operational conditions, offers/procurement

 

Confidentiality in research

Commissions, patents, collaboration, statistics, transfer

 

Sensitive personal data (examples)

Sensitive personal data are those that reveal ethnicity, political opinions, religious or philosophical beliefs, trade union membership and personal data concerning health or sexual preference. Health-related data may relate to sick leave, pregnancy or medical appointments.

 

Breaches of the law (examples)

Personal data relating to breaches of the law, including criminal offenses, criminal convictions, coercive mesures or administrative deprivation of liberty.